SAP Interview Questions – Part 3

1) What is meant by a schema?
schema is a set of instructions ( Programs ) madified as per requirements and its process is to collect the data as from all the defined instuctutions with sub schemas and PCR’s.

2. How do you restrict the data to be entered in payroll area?

No, data is entered in a payroll area , but the employees are defined depending on their payscale structure. If you are restricting any data to be entered for pay strcs this is for indirectly for payroll area.

3. What is meant by authorization? Did you ever work on it?

Authorisations are the transactions given to the end users or the developers for only some areas to work, infotyopes, transaction codes, org units and others depending on the requirement of the client or the develping enterprise. Check this at PFCG tcode.

4. What is the difference between Indian and US Payroll.

In US unemployment tax will come. Garnishments will come, Residence taxation, Work tax and others, you have to say it in broad way then only they can know that you are working, or confident enough.

5. Give me a brief description of the IT Tax.


6. How do you differentiate Tax for different countries?

Taxation has so many use exits to be created which means it all happens only from the new versions which SAP Releases.

7.What is meant by slab? How is Indian slab and US slab? (He was talking about some %ages. I don’t know what they are. )

Grouping of employees depending on their allowances and PERKS is nothing but Slab system and it also even comes for Professonal Tax.

8.What are Dynamic Actions? Give a few examples. What are the IT’s you used in them. (I know only Birth of Child action, and the IT’s used in it are Personal Data, Additional Payments)

Dynamic actions which are triggered by the system. They are result of some personnel action. If you make a change (personnel action) to the personnel data of an info type that then has an effect on the data of a second info type, the system automatically displays the info type. One of the main purpose of the dynamic action (of the system) is to have a consistent and coherent data. These actions are started automatically by the system, unlike the Personnel actions which you start by yourself. The best example is when you carry out an action lets say hiring, you need to populate a set of info types. Your initial entry of details in infotype 0000 is personnel action. When you do this system automatically displays next infotpes- which is result of dynamic action

9.What is Recruitment Cycle?

Its is the complete process of recruitment right from identifying the vacancies displaying the same, notifying them, inviting the applicants, screening the applicants, interviewing them, selecting them, and recruiting them and appointing them(giving an organizational position in the organization— all theses processes constitute the recruitment cycles

10.What is Qualification Deficiency? How will you come to know that a Person does not have certain skills/qualificatio ns? (This was posed after I said that I worked on Training and Events also).

Generally the required qualifications are stored in Required Qualifications (Infotype 5129). So any deficient qualifications can be viewed in this infotype.

11. How many Normal and Special periods will be there in fiscal year, why do u use special periods?

12 Normal posting period and 4 special periods are in the fiscal year which can be used for posting tax and audit adjustments to a closed fiscal year.

12.Where do you open and close periods?

PPV is used to open and close the periods based on a/c types considering GL Accounts. Tr. Code. OB52.

13.What do you enter in Company code Global settings?

4 digit Alphanumeric key.
Name of the company

14.What is document type, and what does it control? Examples.

Document type is nothing vouchers containing line items. Several business transac! tions can be identified within a particular document type.
It controls the document number ranges.
It controls the Header part of document
IT controls the line item level of the document
Helps filing of physical document

15. What is posting key and what does it control?

These are special classification keys. Two character numerical key it controls the entry of line items.Posting key determines Account type, Debit/credit posting, Field status of transaction.

16. What is field status group, what does it control?

FSG is mandatory field in ! GL Creation. You use this field to define which fields are displayed when you post business transactions to a G/L account.
A field may have one of the following statuses.
– Suppressed
– Display
– Optional
– Required

17. What does definition of a chart of account contains?

chart of account key
Maintenance language
Length of the GL Account Number
Controlling Integration
Group chart of accounts (Consolidation)
Block Indicator

18. Can one COA be assigned to several companies?

yes. One COA can be assigned to several companies.

19 What is account group and what does it control?

Account group determines which fields you can configure on the G/L master record. It is necessary to have at least two one for B/S and another one for P&L a/c.
It controls the Number ranges of GL A/C.
The status of fields of the master record of GL belongs to company code area.

20.What is reconciliation account; can you directly enter documents in that a/c?

When you p! ost items to a subsidiary ledger, the system automatically posts the same data to the general ledger. Each subsidiary ledger has one or more reconciliation accounts in the general ledger.
We can’t use reconciliation account for direct postings.

21. How do you control field status of GL master records and from where do you control!

Field status variant is maintained all FSGs.

22. What does Field status group assigned to a GL master record controls?

It controls the account assignments that are made to the account. Specifically the field status group controls whether postings to cost centers, internal orders, profitability segments and so on are required, not allowed (suppressed), or optional.

23.What is Country and operational chart of account? Why do you use group chart of account?

Operational chart of account – Day to day activities It is mandatory.
Country COA – It’s used for legal specific requirement of each country. It’s additional and optional.
Group COA used for consolidation of Company codes. This is for group consolidation purpose.

24.What are all the segments in a Customer/Vendor master record?

Segments in Customer          Segments in Vendor
 General Data segment         General data segment
 Company code segment         Company code segment
Sales area segment            Purchasing organization Segment

25.What is open line item management? What do you mean by clearing open line items?

Open item management is further reconciliation function. OIM allows you to display the open and cleared items and amounts in an account. OIM should be used if an offsetting entry is made for every line item posted in the account. The a/c is reconciled and cleared against another account. Ex. Salary clearing account and GR/IR Clearing account.

26. What is residual payment and part payment?

Residual payment it clears original invoice with incoming amount and create new line item for remaining outstanding amount.
Partial payment it leaves the original invoice amount and creates new
line item for incoming amount.

27.What is internal and external number ranges?

Internal Number Ranges: Doc. No will be provided by the system automatically in serial order allotting the next available progressive number. The number must be in numerical.
External Number ranges: Doc. No will be given manually by the end user. System will not lock no automatically in this case. User can pick the number randomly. Number may be an alpha numeric.

28.How can be or in what way baseline date is important in Automatic Payment Program run?

The Baseline date is used to calculate the due date by taking into account the payment terms. On the APP, the baseline date helps to pick the relevant invoices for payment. During the APP run when invoices are pulled into the run, the system checks the ‘Next Payment Date’ before picking the invoices to be paid.

29. Please tell me the procurement cycle how it works?

Procurement cycle – a sales order is placed on a requirement made by a customer, after which it is passed on to create a purchase order (this could either happen based on the requirements on the SO, or a planned SO). the value flow gets passed on to FI at the time of goods movement. In the case of SD, the impact on FI happens only at the time of billing.

30. Difference between Depreciation ,Accumulated Depreciation and APC?

Depreciation – a decrease in the value of an asset due to wear and tear
Accumulated Depreciation – the total amount of depreciation calculated on a particular asset.
APC – refers to Asset transactions other than depreciation

31.  What is GR/IR?What  journal entries we should pass for this?

The GR/IR – the goods receipt/Invoice Receipt account is used to post to whenever goods that are not yet invoiced have been received or when invoices arrive b4 the the delivery of goods.
During the time between the invoice being created and delivery of goods, there can be a timing difference, in order to accommodate this timing difference, a GR/IR account is maintained temporarily to record the flow .

32. What are the  accounting  entries take place in MM and SD?

Value from MM to FI is defined in OBYC…. on the material master the flow of values are assigned on the Costing, acctg, etc tabs where the system helps to post the necessary stock values into the appropriate GL accounts. helps to determine, the GL accounts updated when there is a movement of goods.

33. Can we assign one Controlling area to two different Company Codes (but the company codes having different fiscal years/different currencies

Company code should have same financial year,  may have different currencies.
You can assign 2 or more company codes  to one controlling area as long as the chart of accounts are same. Furthermore, if you have different fiscal year variant in the company code, then make sure that the number of period remain the same.

34.  While posting transaction, can we give cost centre / production order at time.

Yes it is posiiable , but in such situation cost centre will be real and production order is stastical.If you assign both cost center and Prd Order then since Prod. Order are real co object, Cost center entry would be statistical.

35.  Which Master data uploads will be done?

The question is not very clear. If you are talking about CO Master data. Then Cost center need to be uploaded. You can use Data Transfer Workbench or write abap for it.

36.  Can we run Payment Programe giving ( Hdfc  vendor detailes ) City bank in Payment run programe?

Yes can be possible , this can resolved through ranking order and bank optimization in FBZP.You use use further selection in proposal paramater, if you would like to filter the open item based on the city

37.  What does document header control?

Field status.

38. After entering a document can you delete the entry? Can you change the document? Which fields’ can/not is changed?

Document header cannont be changed, after posting the document you cannot  change. only if you want to change the document the reseversal entry.

39. What is a special GL transaction?

The transaction other than A/P and A/R is called the special g/l transaction for ex: Bills of exchange, Interest payable , aqusition

40. How do you reverse cleared documents?

By doing reversal posting.

41.  What is base line date? Why is that used? Can this be changed?

For paymentterms it is used. base line date is the due date.

42. How many statistical objects can be selected in when you post an FI document?
Only two.

43. What is chart of account? What is the relevance of defining chart of account?

It is the top level  financial structure, contains the GL Accounts we define the all the accounts and one chart of accounts assign to company code and one chart of accounts will assign to many company codes . It is list of Gl accounts and  it contains account no , account name, language, length, cost element, blocking information that controls the how an account functions and how a gl account created in company code . COA Key.

44. What is account group? What does it control?

IT determines the which fields you need to configure on the GL master record. It is necessary to have at least 2, one for B/S and another one for P&L accounts. It controls the number ranges of GL. The Status fields of the master record of GL Belong to company code area.

45.  What is posting key? What is its role?

It controls the line item of GL entry debit and credit.

46.  What is business area?

Organizational unit of external accounting that corresponds to a specific business segment or area of responsibility in a company. Financial statements can be created for business areas for internal purposes. They are primarily used to facilitate external segment reporting across company codes covering the main operation of a company (product line, Branches). The Business area may be the branch of the company or product lines it deals with

47.  While defining chart of account, there is field “manual creaation of cost element” and “automatic creation of cost element”, what is it?

Generally when ever we are creating cost elements we can create some of exependitures manually some automatically so we can create manually cost elements in defining chart of accounts.

48.After creating a customer/vendor, how can we check that under which account group we have configured this customer/vendor?

We can check through customer group and vendor group it was created by ours when we are creating  vendor and customer groups.

49. How the system will know that april is your first posting period?

Yes the system will find out april was first posting period. While configuring fiscal year we giving april to 1 may to 2, june to 3, like this system will identify april was the first posting period.

50.What is a cost center group?

In a similar line the cost center group is also a group of cost centers which help one to track and control the cost of a department more effectively. You can make as many number of cost centers as you feel necessary by combining various logical cost centers
Infact you can use various combinations of cost center group with the cost element group to track and control your costs per department or across departments

51.What is the difference between Distribution and Assessment?

Distribution uses the original cost element for allocating cost to the sender cost center. Thus on receiving cost center we can see the original cost element from the sender cost center. Distribution only allocates primary cost.
Assessment uses assessment cost element No 43 defined above to allocate cost. Thus various costs are summarized under a single
assessment cost element. In receiver cost center the original cost breakup from sender is not available. Assessment allocates both primary as well as secondary cost.

52.What are the other activities in Cost center?

If you have a manufacturing set up entering of Activity prices per cost center/activity type is an important exercise undertaken in Cost center accounting.

53.What is the purpose of a “Document type” in SAP?

A Document type is specified at the Header level during transaction entry and serves the following purposes:
· It defines the Number range for documents
· It controls the type of accounts that can be posted to eg Assets, Vendor, Customer, Normal GL account
· Document type to be used for reversal of entries
· Whether it can be used only for Batch input sessions
Document Type is created for differentiating business transactions. Eg Vendor Invoice, Credit Memo, Accrual Entries,Customer Invoice. It is a two digit character.

54.What is a Financial Statement Version?

A FSV (Financial Statement Version) is a reporting tool and can be used to depict the manner in which the financial accounts like Profit and Loss Account and Balance Sheet needs to be extracted from SAP. It is freely definable and multiple FSV’s can be defined for generating the output for various external agencies like Banks and other Statutory authorities.

55.How are input and output taxes taken care of in SAP?

A tax procedure is defined for each country and tax codes are defined within this. There is flexibility to either expense out the Tax amounts or Capitalize the same to Stocks.

56.What are Validations and Substitutions?

Validations/Substitutions in SAP are defined for each functional area e.g. FI-GL, Assets, Controlling etc at the following levels
1. Document level
2. Line item level
These need to be specifically activated and setting them up are complex and done only when it is really needed. Often help of the technical team is taken to do that.

57.Is it possible to maintain plant wise different GL codes?

Yes. To be able to do so the valuation group code should be activated. The valuation grouping code is maintained per plant and is configured in the MM module. Account codes should be maintained per valuation
grouping code after doing this configuration.

58.Is Business area at company code Level?

No. Business area is at client level. What this means is that other company codes can also post to the same business area.

59.What are the different scenarios under which a Business Area or a Profit Center may be defined?

This question is usually very disputable. But both Business Areas and Profit centers are created for internal reporting. Each has its own pros and cons but many companies nowadays go for Profit center as there is a feeling that business area enhancements would not be supported by SAP in future versions.There are typical month end procedures which need to be executed for both of them and many times reconciliation might become a big issue. A typical challenge in both of them is in cases where you do not know the Business Area or Profit Center of the transaction at the time of posting.

60.What are the problems faced when a Business area is configured?

The problem of splitting of account balance is more pertinent in case of tax accounts.

61.Is it possible to default certain values for particular fields? For code.

Yes it is possible to default values for certain fields where a parameter id is present.

Step 1 Go to the input field to which you want to make defaults.
Step 2 Press F1, then click technical info push button. This would open a window that displays the corresponding parameter id (if one has been allocated to the field) in the field data section.
Step 3 Enter this parameter id using the following path on SAP Easy access screen System à User profile à Own data.
Step 4 Click on parameter tab. Enter the parameter id code and enter the value you want as default. Save the usersettings.

62.Which is the default exchange rate type which is picked up for all SAP transactions?

The default exchange rate type picked up for all SAP transactions is M (average rate)

63.Is it possible to configure the system to pick up a different exchange rate type for a particular transaction?

Yes it is possible. In the document type definition of GL, you need to attach a different exchange rate type.

64.What are the master data pre-requisites for document clearing?

The Gl Account must be managed as an ‘open item management’ . This checkbox is there in the General Ledger Master Record called Open Item Management. It helps you to manage your accounts in terms of cleared and uncleared items. A typical example would be GR/IR Account in SAP (Goods Received/Invoice Received Account)

65.Explain the importance of the GR/IR clearing account.

GR/IR is an interim account. In the legacy system of a client if the goods are received and the invoice is not received the provision is made for the same.
In SAP at the Goods receipt stage the system passes an accounting entry debiting the Inventory and crediting the GR/IR Account .Subsequently when an invoice is recd this GR/IR account is debited and the Vendor
account is credited. That way till the time that the invoice is not received the GR/IR is shown as uncleared items.

66.How many numbers of line items in one single entry you can have?

The number of line items in one document you can accommodate is 999 lines.

67. A Finance Document usually has an assignment field. This field automatically gets populated during data entry. Where does it get its value?

This value comes from the Sort key entered in the Gl master record.

68.How do you maintain the number range in Production environment? Do you directly create it in the Production box or do you do it by means of transport?

Number range is to be created in the production client. You can transport it also by way of request but creating in the production client is more advisable.

69.In customizing “company code productive “means what? What does it denote?

Once the company code is live(real time transactions have started) this check box helps prevents deletion of many programs accidentally. This check box is activated just before go live.

70.What is done by GR/IR regrouping program?

The balance in a GR/IR account is basically because of 2 main types of transactions:-
Goods delivered but invoice not received – Here the Goods receipt is made but no invoice has yet been received from the vendor. In such a scenario GR/IR account will have a credit balance.
Invoiced received but goods not delivered – Here the Invoice is received from the vendor and accounted for, but goods have not been received. In such a scenario GR/IR account will have a debit balance.The GR/IR account would contain the net value of the above two types of transactions. The GR/IR regrouping program analyses the above transactions and regroups them to the correct adjustment account. The balance on account of first transactions will be regrouped to another liability account and the balance on account of second transactions will be regrouped to an asset account.

71.What are the functionalities available in the financial statement version?

In the financial statement version the most important functionality available is the debit credit shift. This is more important in case of Bank overdraft accounts which can have a debit balance or a credit balance. Thus in case of a debit balance you would require the overdraft account to be shown on the Asset side. In case of credit balance you would require the account to be shown on the Liability side.

72.Is it possible to print the financial statement version on a SAPscript form?

Yes. It is possible to print the financial statement version on a SAPscript form.

73.How do you configure the SAPscript form financial statement version?

It is possible to generate a form from the financial statement version and print the financial statements on a SAPscript form. In the customizing for financial statement version select the FSV you created and choose Goto à Generate form à One column or Two column form.You can also copy form from the standard system.

74.Is it possible to generate a financial statement form automatically?

Yes. It is possible to generate a form automatically.

75.Is it possible to keep the FI posting period open only for certain GL codes?

Yes. It is possible to keep open the FI posting period only for certain GL codes.

76.How do you keep the FI posting period open only for certain GL codes?

In transaction code OB52 click on new entries and maintain an interval or a single GL code for the account type S with the posting period variant. If the GL codes are not in sequence then you need to maintain
further entries for the posting period variant and account type S.

77. Can posting period variant be assigned to more than 1 company code?

Yes. Posting period variant can be assigned to more than one company code

78. Can BW run without a SAP R/3 implementation?

Certainly. You can run BW without R/3 implementation. You can use pre-defined business content in BW using your non-SAP data. Here you simply need to map the transfer structures associated with BW data sources (InfoCubes, ODS tables) to the inbound data files or use 3rd part tool to connect your flat files and other data sources and load data in BW. Several third party ETL products such as Acta, Infomatica, DataStage and others will have been certified to load data in BW.

79. What is IDES?

International Demonstration and Education System. A sample application provided for faster learning and implementation.

80.What is LDB?

Logical Database is an ABAP program which retrieves data from various tables
Which are interrelated and provides a read only view of the data.

81.What is Refresh in Internal Table?

‘Refresh’ is the keyworld which clears the contents of an internal table body.

82.What is the Difference Between Collect and Sum?

COLLECT allows you to create unique or summarized datasets. The system first tries to find a table entry corresponding to the table key. The key values are taken either from the header line of the internal table itab, or from the explicitly-specified work area.
If the system finds an entry, the numeric fields that are not part of the table key (see ABAP number types) are added to the sum total of the existing entries. If it does not find an entry, the system creates a new entry instead.
The way in which the system finds the entries depends on the type of the internal table:
The system creates a temporary hash administration for the table to find the entries. This means that the runtime required to find them does not depend on the number of table entries. The administration is temporary, since it is invalidated by operations like DELETE, INSERT, MODIFY, SORT, …). A subsequent COLLECT is then no longer independent of the table size, because the system has to use a linear search to find entries. For this reason, you should only use COLLECT to fill standard tables.
The system uses a binary search to find the entries. There is a logarithmic relationship between the number of table entries and the search time.

83.What are the ways of creating Tables?

There are two ways to create table
1) top-down approach
2) bottom-up approach

84.How to Upload Logo to Layout Set and what is Program Name?

You can also upload a Logo in BMP format – it has to be saved as “%^ Colours if it is a colour Bitmap.
If you don’t save a colour Bitmap as 256 Colours then it will be uploaded in Black.
This can be done in Smart Forms, SAPScript or Transaction SE78

85.What are the SET Parameter and GET Parameter?

To use parameter IDs, you need to “set” (store) values in the global memory area and then “get” (retrieve) values from this parameter ID memory area. §IIn the case of an online program, you will “set” values from screen fields and you will “get” these values for screen fields. §YYou can perform this “set/get” function two ways: § Use the ABAP statements “SET PARAMETER ID” and “GET PARAMETER ID”. § Use the field attributes “SPA” and “GPA” . §RRemember that parameter IDs can only be used with ABAP Dictionary fields because parameter IDs are linked to data elements. The appropriate data elements must have a parameter IDs for this “set/get” function to work.

86.What are Text Elements?

Text elements makes program easier to maintain program texts in different languages.
These are used for maintainig list headers,selectiontexts in programs

87.What is AWB?. What is its purpose?

AWB stands for Administrator WorkBench. AWB is a tool for controlling, monitoring and maintaining all the processes connected with data staging and processing in the business information whearhousing.

88.What is the significance of ODS in BIW?

An ODS Object serves to store consolidated and debugged transaction data on a document level (atomic level). It describes a consolidated dataset from one or more InfoSources. This dataset can be analyzed with a BEx Query or InfoSet Query. The data of an ODS Object can be updated with a delta update into InfoCubes and/or other ODS Objects in the same system or across systems. In contrast to multi-dimensional data storage with InfoCubes, the data in ODS Objects is stored in transparent, flat database tables.

89.What are the different types of source system?

SAP R/3 Source Systems, SAP BW, Flat Files and External Systems.

90.What is Extractor?

Extractors is a data retrieval mechanisms in the SAP source system. Which can fill the extract structure of a data source with the data from the SAP source system datasets. The extractor may be able to supply data to more fields than exist in the extract structure.

91.Describe how SAP handles Memory Management?

ST02 / ST03 In general via table buffers, you could go into the whole Work Process, roll in, roll out, heap (private) memory, etc. However just as a Unix or DBA admin would know, is you look this up when needed for the exact specifics.

92.Describe where they would look at the buffer statistics, and what steps they would use to adjust them?

ST02, RZ10 …

93.Can BW run without a SAP R/3 implementation?

Certainly. You can run BW without R/3 implementation. You can use pre-defined business content in BW using your non-SAP data. Here you simply need to map the transfer structures associated with BW data sources (InfoCubes, ODS tables) to the inbound data files or use 3rd part tool to connect your flat files and other data sources and load data in BW. Several third party ETL products such as Acta, Infomatica, DataStage and others will have been certified to load data in BW.

94.What is IDES?

International Demonstration and Education System. A sample application provided for faster learning and implementation.

95.Describe how to setup a printer in SAP or where they would look to research why a user/users can not print?

SPAD, SP01, SM50, SU01 …

96.Can you create a table with fields not referring to data elements?

YES. eg:- ITAB LIKE we are referring to a data object(SPFLI) not data element.
What are the different types of data dictionary objects? tables, structures, views, domains, data elements, lock objects, Match code objects.

97. Different types of ERP?

SAP, BAAN, JD Edwards, Oracle Financials, Siebel, PeopleSoft. Among all the ERP’s most of the companies implemented or trying to implement SAP because of number of advantages aver other ERP packages.

98.Explain the concept of “Business Content” in SAP Business Information Warehouse?

Business Content is a pre-configured set of role and task-relevant information models based on consistent Metadata in the SAP Business Information Warehouse. Business Content provides selected roles within a company with the information they need to carry out their tasks. These information models essentially contain roles, workbooks, queries, InfoSources, InfoCubes, key figures, characteristics, update rules and extractors for SAP R/3, Business Applications and other selected applications.

99. Why do you usually choose to implement SAP?

There are number of technical reasons numbers of companies are planning to implement SAP. It’s highly configurable, highly secure data handling, min data redundancy, max data consistency, you can capitalize on economics of sales like purchasing, tight integration-cross function.

100.What are Function Modules?

Function modules is a extranal subroutine.we can call it to outside the program.its a mini program. its used for redues the coding,easy to find error.

101.What is CAT?

“CAT” Computer Aided Test Tool. Used to create test cases for application testing purposes.




This site uses Akismet to reduce spam. Learn how your comment data is processed.