How to Save Documents to the Web with Office 2010 and Windows Live SkyDrive
Coauthored by: Heather Ackmann
New to Office 2010 you can now save documents, presentations, spreadsheets, and even OneNote notebooks to the web so you can easily access your important files from anywhere. You can even make collaboration and co-authoring simple by sharing those documents with co-workers, friends, and family.
You’ve probably seen the Windows 7 “To The Cloud” commercial that shows off this feature; if you haven’t, you can take a look at it here:
To save a file to the web from Office 2010, you’ll need:
- Office 2010, either Word 2010, Excel 2010, PowerPoint 2010, or OneNote 2010
- A Windows Live Account (Hotmail, Messenger, or Xbox LIVE will work to login as well)
- And, of course, a working Internet connection
Now let’s go through the steps of saving your Office 2010 documents to the web. Below are 2 sets of instructions, one for saving Office 2010 Excel, PowerPoint and Word documents and the other for saving OneNote notebooks to the web.
How To Save Office 2010 Excel, PowerPoint, and Word Documents to the Web
1. Click on the File tab, located in the upper left-hand corner of your Office ribbon.
2. Navigate to the Save & Send menu and select Save to Web
3. Next, click the Sign In button to sign in to your SkyDrive account. You can use your Live ID, Hotmail, Messenger, or XBOX Live credentials to sign in. If you do not have any of these accounts, you can create one for free by clicking the link “Sign up for Windows Live SkyDrive.”
4. After you click the Sign In button, you will be prompted to enter you Windows Live ID credentials. If you like, you may also choose to check the box “Sign me in automatically” to save time later on having Office sign you in automatically whenever you open or use either Excel, Word, PowerPoint, or OneNote.
5. Click OK. After you’ve signed in, you will be able to view your available Personal and Shared Folders right from your desktop application.
6.To save your document to the SkyDrive, simply select a folder (or click New to create a new folder) and then click Save As.
Your document is now saved to the web and can be accessed from anywhere you have Internet access. You can continue working with the document from your desktop and when you save your changes, you may notice that the save icon looks a bit different.
That is just the application’s way of reminding you the document is saved to an Internet location, and not locally.
How To Save Office 2010 OneNote Notebooks to the Web
The steps for saving a OneNote Notebook to Windows Live SkyDrive are a bit different from the above steps.
1. First, you’ll need to create a new Web Notebook. From within OneNote, click on the File Tab and then click New.
2. From there, you’ll see three numbered sections. In the first section, you have three storage options: Web, Network, or My Computer. Select Web to save to your Windows Live Skydrive.
3. Next, give your notebook a unique name.
4. And finally, select the folder where you’d like the notebook saved to (or you can create a new folder as well) and click Create Notebook.
5. Afterwards, you will see a prompt asking if you’d like to send an email invite to share the Notebook with others.
6. To share the Notebook with others via an e-mail link, click the button E-mail a Link. Then an Outlook message will appear where you can add recipients from an Outlook address book or type in a new address.
Alternatively, if you do not wish to share the Notebook, you can select No, Thanks to return to your OneNote notebook and create as many sections and pages as you’d like.
Get More Office 2010 Tips and Tricks
To learn more about other new Office 2010 features, tips and tricks check out our Office 2010 articles, free videos and brand new Office 20201 training: